privacy

What is stored

• WhatWho sees itWhyHow long
• Name, role and email addressesWho sees it: Your network*Why: To provide the service you asked forHow long: Until you delete the account
• Your profile: what you say about yourselfWho sees it: Your networkWhy: To provide the serviceHow long: Until you remove it
• Sources: public links you add to your profile yourself, such as an article about you. Files you give Einar are never read in or stored.Who sees it: Your networkWhy: To provide the serviceHow long: Until you remove them, or delete the account
• Private notes, with the names and addresses you write inWho sees it: Only youWhy: To provide the serviceHow long: Until you delete them
• Questions and answersWho sees it: You and the other personWhy: To provide the serviceHow long: See «Deleting the account»
• Your invite link, who joined through it, who you blockWho sees it: You, and those you are connected toWhy: To provide the serviceHow long: Until you delete the account
• The usage log: what happened and when, never what you wrote or searched forWho sees it: The owner, per personWhy: Legitimate interest: knowing whether einar.ai is usefulHow long: 12 months
• Searches that found nobody: only the words searched for, never who searchedWho sees it: The administratorsWhy: Legitimate interest: seeing which topics Einar is missingHow long: 30 days
• Search results opened: only where, which place in the list and how the result was found, never who clicked, who it was or what was searched forWho sees it: The administratorsWhy: Legitimate interest: seeing whether the order of search results is goodHow long: 90 days
• The admin log: what an administrator did, when, and to whom or whatWho sees it: The administratorsWhy: Legitimate interest: to see who changed whatHow long: Until the administrator's account is deleted
• Feedback to Andreas: the text, and who you are unless you send it anonymouslyWho sees it: The ownerWhy: You asked to say itHow long: 12 months, or until you delete the account

*Your network is colleagues with the same verified email domain, people you have exchanged an answered question with, and people connected to you through an invite link. When several companies in the same group are registered together in Einar, those who work in them see each other's profiles as if they were one workplace. Colleagues see each other only when both have said yes to being in the network (see below). Your notes stay just as private. Your name and role are also seen by someone who already has your address: someone who has noted you or has an open question with you.

Consent to the network

Having an account does not make you visible to colleagues. You become visible to them at your workplace, and in companies in the same group, only when you say yes yourself: with «Bli med» at einar.ai, by answering yes when Einar asks, or by joining through an invite link. It works both ways: you see colleagues only while you are in, and they see you only while they are in. You can leave the network at any time under settings, and your profile is gone for them at once. Only you ever see your notes.

Who processes the data for us

• VendorDoesWhereKeeps
• SupabaseDoes: The databaseWhere: EU (Stockholm)Keeps: Until deleted here
• VercelDoes: Runs the websiteWhere: USAKeeps: Logs for a short time
• ResendDoes: Sends emailWhere: USAKeeps: 30 days
• AnthropicDoes: Writes Einar’s replies in Slack and in the Chrome panel, suggests hidden search words for profile topics, files each topic under concepts from its text and kind (so KI, AI and artificial intelligence find the same people), and reads links and PDFs you give him to read you in. When you search on einar.ai, it gets the search and up to 30 of the topics you can already see on the people found, with their kind, to sort the results; never names, email addresses or notesWhere: USAKeeps: Up to 30 days
• OpenAIDoes: Turns profile topics and searches into numbers, so Einar finds by meaning. Never notes.Where: USAKeeps: Up to 30 days

Transfers to the USA are covered by the EU standard contractual clauses in the vendors' data processing agreements. None of them uses the data for training. In Claude and ChatGPT it is your own assistant that reads and writes: einar.ai sees only what you ask it to save or send, never your conversations.

What an administrator sees

A few people (the administrators of einar.ai) run the service. They see accounts, which networks you are in, numbers, how much of Elina in Slides you use, and the structure of the service. They never see your private notes about colleagues, the content of questions between two people or your inbox: only that something happened. What an administrator does, such as setting a limit or blocking a user, is kept in a log that only administrators see. How long Einar takes to answer is kept for 90 days, without who asked or what you asked about.

An administrator also sees which getting-started steps you have done, for example that you have written a role or read in a CV, but not what you wrote. An administrator can turn off Einar's reminders and «Did you get help?» questions for you. Your settings then say so, and your own choice there stays as it was.

Your rights

• To see, correct and delete: you do most of it yourself, on your profile and under settings.
• A copy of your data, also in a machine-readable format, restricting its use, or objecting to the usage log: write to hello@einar.ai. You get an answer within a month.
• If you are in someone's notes without being on einar.ai, the same applies: write, and you learn what is stored about you, or have it removed.
• If you are not satisfied, you can complain to the Norwegian Data Protection Authority, Datatilsynet.